Outgrowing Quickbooks

At some point or another, most construction companies move towards outgrowing QuickBooks. The solution is great for those who are starting out, but fails to offer many of the features that construction-oriented softwares offer for contractors and construction companies.

But how do you know when you’re outgrowing QuickBooks?

If you’re in need of the ability to do any of the following, you may want to consider upgrading out of QuickBooks and into a solution like Sage 100 Contractor.

Dispatching Service

Sage 100 C goes beyond the role of a typical construction accounting software by allowing you to take the reigns to properly manage your service team.

Sage 100 C allows you to:

  • Take Work Orders
  • Manage Contracts
  • Track Warranties
  • & Generate Invoices

With these capabilities, you’ll never have to worry about service getting off-track or lost in the mix. In fact, Sage 100 C even helps to minimize mistakes that could have costed your company thousands. Say goodbye to duplicate invoices, lost work orders, and anything like them.

Accurately Job Costing

Budgeting is one thing, actual results are another. With Sage 100 C, you’re given the opportunity to compare the two side-by-side in real time. You can keep up with where your money is going in relation to where it’s budgeted.

This feature is not readily available in QuickBooks, and to replicate the results, you’d have to do some manual legwork to estimate your job costing numbers.

That might work out for a time, but most people are well aware of when they’ve crossed the line into making automated job costing a necessity.

Keeping Track of Every Detail, Every Time

Both Sage and QuickBooks are great at what they do. The real difference between the two is that Sage offers a more integrated solution – there are options that go beyond those that you’d find in a simplified software like Quickbooks.

Sage 100 C even offers an advanced Estimating module that allows you to combine equipment costs, labor costs, supply costs, subcontractor bids, and material costs to obtain an accurate estimate of what, exactly, a job could cost you. There are also modules available for manufacturing management, purchasing management, sales management, tax automation, and much, much more.

Depending on where your firm is at, Quickbooks might still be an adequate solution for your company, but hopefully this guide has helped you to realize the point at which QuickBooks can be outgrown.


While just about anyone could benefit from the advanced-level features offered by a Sage product, QuickBooks tends to be an easy solution for those who are just starting out or operate on a small scale (having just 1-3 projects going on at one time).

In most cases, the next logical step up from QuickBooks is Sage 100C. For a side by side comparison of the two, click here. To go back to our comprehensive guide on choosing construction accounting software, click here.